The Office of Graduate Studies' Grading policy governs requirements for the grading of graduate students above those described in Article II of the University Senate Rules and Regulations. Additionally, individual schools, departments, or programs may have grading policies that are more stringent than those of Graduate Studies. Students should review the College-specific grading information and consult their adviser and the departmental section of their handbook for additional information that may affect them.
At minimum, for all graduate students at KU, at least a B average is required on course work counted toward any of the master's degrees at KU, and only courses graded A, B, or C (excluding C-) may be counted. Course work counted toward a doctorate, including that for a master's degree if obtained at KU, should average better than a B.
Additional information pertaining to graduate grading can be found on COGA's pages for Retroactive Withdrawal, Incomplete Grades, and Graduate GPA. The Registrar’s Office’s also offers information on the Credit/No Credit option.
Petitions: If a graduate student has compelling reason to seek exemption from program requirement or University policy, they may submit a petition to the department’s graduate faculty.
Petitioners should write a letter, addressed to the graduate faculty, explaining the reasons why the student is seeking exemption from specific rules, as well as how the educational goals the rules reflect will still be fulfilled. Where applicable, this petition should be accompanied by a letter of support from the student's advisor and/or the appropriate supporting materials. The letter should be sent to the Graduate Director, who then refers the petition to the graduate faculty, which will convene to consider the petition.
In cases where the policy or requirement is a departmental requirement (for example, a course requirement for degree) the graduate faculty will issue a final decision.
In cases where the policy or requirement being petitioned is a University policy, the graduate faculty will decide whether to support the student’s petition. If the faculty is in support, the department will submit a petition form to the College Office of Graduate Affairs accompanied by supporting materials as required. The COGA Graduate Advisor will submit a petition form to the College Office of Graduate Affairs accompanied by supporting materials as required. The petition form specifies the supporting material needed for each kind of petition. These materials must accompany the petition sent to COGA. COGA’s petitions webpage provides additional information regarding University petitions, including supplemental documentation that may be required by the University.
Additional information regarding the more common university petitions, such as Leave of Absence, Enrollment requirements, and Time Limit Extensions may also be found in the University Policies and Degree Requirements section of this document. The COGA Graduate Advisor is also available to answer any questions regarding petitions and the supplemental materials that are required.
In cases where the graduate faculty declines to support a University petition, no paperwork may be submitted to COGA. COGA only accepts student petitions in cases where there is documented departmental support and when the petition itself is submitted by a representative of the department.
Students should always consult with the Graduate Director prior to submitting a petition to the graduate faculty to ensure that a petition is necessary and that all the appropriate supporting documentation is accounted for.